Documentation

A. Summary

B. Functioning

C. User manual

1. Registration

• Click on Sign up for free
• Enter your first and last name
• Enter your email address
• Enter your password
• Click on Save

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2. Accessing Your Account

2.1 Login

• Click on Login
• Enter your email address
• Enter your password
• Click on Login

2.2 Forgot Password

• Enter your email address
• Click on Forgot Password?

An email containing a new password will be sent to you, and once logged in, attempt to change it.

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3. Projet

3.1 Creating a New Project

• Click on My projects
• Enter the Project Title
• Enter the start and end dates
• Click on

The new project will appear in the list below.

You can use the icon to generate a project based on the selected template.

Available templates include:

• Phone Directory
• Resume
• Portfolio website
• Showcase website
• My Day
• My Week

3.2 Modifying a Project

• Click on My projects
• Click on next to the project line

A window will appear to make the necessary modifications.

• To save the updated project:
• Click on Modify

3.3 Deleting a Project

• Click on My projects
• Click on next to the project line

A window will appear to confirm the deletion.

• To permanently delete the project:
• Click on Confirm

Note: Deletion can only be performed if the project contains no phases!!!

3.4 Slideshow Display

You can display project information in slideshow format.

• Click on next to the project line

3.5 Editing a Report

You can view a report containing all project information.

• Click on next to the project line

You can print this report either on paper or export it to a PDF file.

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4. Phase

4.1 Creating a New Phase

• Click on My projects
• Click on the project title to divide into phases
• Go to the New Phase section on the same page
• Enter the phase title
• Enter the phase order
• Click on

The new phase will appear in the list below.

4.2 Modifying a Phase

• Click on next to the target phase line

A window will appear to make the necessary modifications.

• To save the updated phase:
• Click on Modify

4.3 Deleting a Phase

• Click on next to the target phase line

A window will appear to confirm the deletion.

• To permanently delete the phase:
• Click on Confirm

Note: Deletion can only be performed if the phase contains no tasks!!!

4.4 Slideshow Display

You can display phase information in slideshow format.

• Click on next to the target phase line

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5. Task (Note)

5.1 Creating a Task

• Click on My projects
• Click on the project title
• Click on the phase title to divide into tasks

A new page will appear, containing the project title and phase title, along with the number of tasks in the chosen phase.

• Click on + in the New Task area
• A form will allow you to enter information for the new task:
1. Task Title
2. Task Content
3. Assignee of the task
4. Task priority
5. Link to the resource (document, video, or image) associated with the task
• Click on Add to save the new task

5.2 Task Content and Status

To format task content:

• To bold and underline text, use the dollar sign $ before the text
• To create lists, use an asterisk * before each list item
• To display a paragraph as a block with a gray background, place the Character µ at the beginning

A task goes through three states:

1. On hold
2. In progress
3. Closed

Each state has a color that can be changed in the settings.

5.3 Editing a Task

At the bottom of each task, there are action icons that you can use:

• To edit task data
• To change the task status
• To access the resource attached to the task
• To delete the task

5.4 Displaying Tasks of a Project

• Click on My projects
• Click on the project title
• Click on the phase title

A new page will appear, containing the project title, phase title, and the number of tasks in the chosen phase.

All tasks are displayed in a mosaic format.

5.5 Displaying Tasks of Another User's Project

• Click on Organization
• Click on Collaboration Tasks

A user can assign a task, in the context of a collaborative project, to another user, provided that user is a member of one of their teams.

In this case, the receiving user can only change the task status.

The project owner receives a notification once the task is closed.

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6. Teams

6.1 Creating a New Team

• Click on My teams
• Enter the name of the new team
• Click on

The new team will appear in the list below.

6.2 Modifying a Team

• Click on next to the target team line
• Modify the team name
• Click on Modify to save

6.3 Deleting a Team

• Click on next to the target team line

A window will appear to confirm the deletion.

• To permanently delete the team:
• Click on Confirm

Note: Deletion can only be performed if the team contains no members!!!

6.4 Adding a Member to a Team

• Click on the name of the target team
• Enter the member's email address and press enter
• If the member exists, their information will appear
• Click on Attach

6.5 Detaching a Member from a Team

• Click on Detach next to the member's line

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7. Project Sharing

7.1 Project Level Sharing

• Click on My projects
• Click on next to the target project line
• Click on Share: Yes
• Click on Modify to save

7.2 Team Level Sharing

• Create a team named Partage-ProjectID
• Example: if the project ID is 1245, name the team Partage-1245
• Attach the users involved in this sharing to the created team above

7.3 Communication of Shared Project

• Send the link https://nota-en.com/diapoprojet/ProjectID to the recipients
• Example: https://nota-en.com/diapoprojet/1245
• Or create a task that contains the above link as a resource and assign it to the recipients

7.4 Disabling Sharing

• To completely disable sharing, switch the project's share field to No
• To deny access to a specific user, detach them from the team

7.5 Automatic Sharing

To facilitate project sharing:

• Click on next to the target project line
• The sharing team will be automatically created
• Then attach the beneficiaries of this sharing to the team

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8. Settings

Through the Settings menu, you can:

• Modify the colors of:
1. Task Titles
2. Title background
3. Background of task content (On hold, In progress, Closed)
• Add a background to your slideshows, CVs, and reports
• Choose a layout for your reports
• Change your password
• Change your profile picture
• Change your subscription type
• Choose the website banners

D. Generation of Website and Portfolio

1. Automatic Generation of the Website

Utilize the icon to generate a project according to the chosen template

Available templates:

• Portfolio Website
• Showcase Website

Once a template is chosen, click on to save your website, then the phases (sections) of the project will be created automatically and an icon will be added to visualize your website.

You can add a phase (section) according to your needs. The phases will be displayed as a menu on the new website.

The tasks within a phase will be the blocks of your website.

Important Note: The project name must contain the word website explicitly.

2. Structure of the Website

- The first phase:

• It contains the name of the banner to add to the website.
• There are 40 banners [image-1.jpg - image-40.jpg], which you can view through the Setting menu.
• A background color [red - green - yellow - blue - pink - orange - gray - black]
• The vertical bar [Alt Gr + key 6] is mandatory to separate two parameters
• Example: image1.jpg | red-right

- The second phase:

• It contains "Profile Photo" | "Name" | "Color-Name" | "Short Message" | "Color-Message" | "Color-Titles" | "Menu-Type"
• Text colors [red - green - yellow - blue - pink - orange - gray - black]
• Menu type: [type-simple-blue; type-simple-red; type-simple-green; type-simple-yellow]
• Click on Menu Type and choose the "Navigation Menu" section to see other menu formats
• Example: 25.jpg | EL JAHED Khalid | white | Short Message... | yellow | red | type-simple-red

- The other phases represent the menu of the website and their tasks are content-related.

3. Sections of the Website

Which blocks will be used in the new website?

• A Task with Content will display as a title and a paragraph below.


• A Task with Content and a Resource Link will display in two equal columns:
  1. The left column will contain the title and paragraphs
  2. The right column will contain the resource (an image or video)

• If you do not want to display the title of the task, it must only contain (4 points) ....

• A Large Title + Explanatory Text: the title of the task must be bigtitle


• A Table: the title of the task must be table and the table elements must be displayed in the Text area in CSV format (semicolon separates table elements)


• Displaying Text in Columns: the title of the task must be columns and each column must be separated from the next column by ==== (4 equals signs)


• FAQs (Question / Answer): the title of the task must be accordion, each question must be preceded by Q: and each answer by R:. Each line of the answer, even if empty, must be preceded by R:. Each Question/Answer pair must be separated from the next pair by ==== (4 equals signs)


• A Progress Bar: the title of the task must be progression
  Each bar must be entered as follows: a caption;numeric value [0-100];a color
  Colors [black - gray - red - green - blue - pink - orange]

To style your website or portfolio:

• You can use icons available in nota:
  
  
  1. At the task title level, enter only the icon code.
     Example: 8542;Task Title
  2. At the content level, insert the icon from the table below.
  
  


• Add existing images from other platforms:
  
  https://icons8.com
  https://unsplash.com
  
  Just add the link to the image you want to insert.

The website powered by Nota will have the URL https://nota-en.com/site/number
You can purchase a domain name and link it to your website, for this contact the Nota administrator at the following addresses:

• eljahed@ejksoft.com
• nota-fr@ejksoft.com

Example of Portfolio Site: View ...